Key ResponsibilitiesA. Administrative Management•Manage daily office operations and ensure workflow efficiency.•Maintain company records, trade licenses, vehicle registrations, and insurance renewals.•Track attendance, overtime, and leave records for site and warehouse teams.•Prepare purchase requests, compare quotations, and follow up on LPOs and deliveries.•Maintain updated records for suppliers, subcontractors, and service providers.B. Operations Coordination (Scaffolding C Equipment Rental)•Coordinate project activities between warehouse, site, and operations teams.•Manage delivery and collection of rental equipment (scaffolding, machinery, tools, etc.).•Ensure all scaffolding and equipment movements are supported by delivery notes and client approvals.•Track project progress and update work completion status in CRM.•Coordinate with site supervisors/Operators for timely job completion, timesheets, and resource deployment.•Maintain HSE compliance records and ensure all scaffolding and equipment certifications are valid.C. Inventory C CRM Management•Update scaffolding materials and rental equipment in the CRM/ERP system.•Record material issuance, returns, and damaged items in real time.•Monitor equipment utilization, rental status, and maintenance schedules.•Conduct periodic stock audits and reconcile physical inventory with system records.•Generate reports on scaffolding stock, equipment availability, and rental duration.•Ensure CRM reflects accurate client and project data for ongoing and completed jobs.D. Invoicing C Financial Coordination•Verify job cards, delivery notes, and work completion certificates before billing.•Prepare monthly scaffolding and equipment rental invoices in CRM.•Ensure all invoices include correct hire durations, material quantities, and return details.•Maintain the monthly Invoice submission tracker and Client acknowledgement copy in server.•Track rental extensions, off-hire dates, and pending invoice approvals.•Coordinate with the accounts team for payment follow-ups and client statements.•Maintain invoicing tracker, outstanding report, and revenue summary per project.E. Reporting C Communication•Prepare daily, weekly, and monthly MIS reports on:•Scaffolding material movement•Equipment rental utilization•Submit weekly reports on invoicing, payment collection, and project-wise profitability.•Maintain transparent communication between management, warehouse, and project teams.•Liaise with clients for scaffolding material balance stock confirmation, equipment handover details, and rental confirmations.•Participate in site coordination and client meetings when required.
Skills and Competencies Required•Strong coordination and multitasking abilities.•Good knowledge of scaffolding materials, equipment types, and rental processes.•Proficiency in CRM / ERP systems and MS Office (Excel, Word, Outlook).•Attention to detail in inventory management and invoicing.•Effective written and verbal communication skills.•Ability to work under pressure and meet project deadlines.Qualifications s Experience•Bachelor’s degree or diploma in Business Administration, Operations, or related field.•2–3 years of experience in Operations / Admin / Coordination within Scaffolding or Equipment Rental industry.•Hands-on experience in CRM or ERP inventory systems is essential.•Knowledge of UAE construction and rental documentation procedures preferred.Key Performance Indicators (KPIs)•Accuracy of scaffolding C equipment inventory in CRM.•Timely and error-free invoicing.•Smooth coordination between warehouse, site, and office.•Reduction in material loss or discrepancies.•On-time reporting and client satisfaction levels.Personal Attributes•Reliable, proactive, and detail oriented.•Organized and disciplined in maintaining records.•Strong interpersonal and problem-solving skills.•Integrity and confidentiality in handling company data.•Positive attitude and adaptability to changing site operations.
