Job Title: Office manager
Department: Administration / Operations
Job Summary
The Office manager supports the daily operations of the office and provides front-
desk and administrative assistance to ensure a smooth, efficient, and professional
work environment. This role combines office coordination and receptionist duties,
assisting in administrative processes, handling vendor and client communications,
and supporting management and staff. The ideal candidate is organized, proactive,
detail-oriented, and professional in dealing with both internal and external
stakeholders.
Key Responsibilities
- Serve as the first point of contact for visitors and callers, managing reception duties with professionalism and courtesy.
- Manage correspondence, filing systems, office supplies, and inventory.
- Coordinate with internal departments to ensure timely communication and task completion.
- Support HR functions such as onboarding new employees, and maintaining personnel records and other tasks.
- Liaise with vendors, service providers, and landlords to ensure office maintenance and smooth service delivery.
- Assist in organizing meetings, company events, and employee activities.
- Handle administrative payments and service coordination such as utilities, telecommunications, and facility-related accounts, ensuring timely renewals and settlements.
- Coordinate with service providers for essential office connections and subscriptions (e.g., internet, telecommunications, and utilities).
- Ensure compliance with company policies, procedures, and safety standards.
- Handle confidential information with discretion and professionalism.
- Provide general administrative and operational support to management and team members as required.
Qualifications & Skills
- 2–4 years of experience in an administrative, office coordination, or receptionist/assistant management role.
- Strong organisational and time-management skills with attention to detail.
- Excellent communication and interpersonal skills, with a customer-oriented approach.
- Proficiency in MS Office and familiarity with office management systems and software.
- Ability to multitask and prioritise effectively in a fast-paced environment.
- Professional appearance and behaviour with strong problem-solving abilities.
- Working Conditions
- Full-time, on-site position (Monday–Friday).
- Occasional extended hours may be required.
