We are looking for an Executive Assistant & Office Administrator for a Commodity Trading Company based in Dubai.
Location – Dubai, UAE
Salary – 12,000 - 14,000AED/month + annual bonus + benefits
Requirements:
- At least 5-8 years’ proven experience as an Executive Assistant, Office Administrator, or similar role
- Someone who has experience of working with the DMCC portal an advantage
- Proficient in MS Office, with a special focus on Excel, PowerPoint, and Word
- Excellent organizational and time management skills with a high attention to detail
- Strong communication and interpersonal abilities, with a “can do” attitude
- Ability to multitask and prioritize daily workload
- Excellent written and spoken English
- Collaborative personality
- Discretion and confidentiality
- High School diploma minimum
- Stable work background – not someone who changes jobs frequently
- Must currently reside in the UAE
Key Responsibilities:
- Provide high-level administrative support to senior executives
- Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle confidential information with discretion and maintain the privacy of senior management.
- Oversee the day-to-day administrative operations of the office.
- Coordinate office management activities, including office supply inventory, maintenance of office equipment, and managing office space and layout.
- Act as a point of contact for internal and external stakeholders.
- Organize and maintain files and databases in a confidential manner.
- Facilitate internal communication by distributing information and coordinating office activities.
- Arrange and coordinate meetings and events, including logistics, attendees, and agendas.
- Liaise with staff, suppliers, and clients on behalf of senior management.
- Occasionally assist the CEO with personal errands as required, demonstrating flexibility and a willingness to support beyond professional tasks. This may include but is not limited to organizing personal appointments, running errands, and managing personal schedules.
- Ensure a high level of discretion and confidentiality in handling the CEO’s personal matters, reflecting the trust placed in this role.
About the Role:
We are seeking an experienced Executive Assistant/Office Administrator to provide comprehensive support to senior management and ensure smooth operation of the office. The ideal candidate will be a proactive problem-solver with exceptional communication skills and meticulous attention to detail, with a “can do” attitude and a collaborative personality. Please respect the criteria requirements and only apply if you meet these as you will not be considered if you do not, this role is not open to candidates who do not currently reside here.
